Health and Safety Section
The Squadron H&S Binder
To assist with the management of H&S within a Squadron and to enable quick access to information, each Squadron is required to generate a H&S Binder. In order to further assist Squadrons & offer a more co-ordinated approach to the management of health & safety within South & East Midlands Wing, the Wing has introduced a template for the Squadron Health & Safety Binder, as required by ACP 5 Ch 4.
Sqn H&S Binder Cover
The layout & contents of the binder have been developed from best practice across Squadrons within the Wing & guidance from HQAC’s Health & Safety Advisor.
The binder contents include;
MANAGEMENT & ADMINISTRATION
1. HEALTH AND SAFETY ARRANGEMENTS STATEMENT
2. UNIT HEALTH AND SAFETY ACTION PLAN
3. SQUADRON H & S OFFICER TERMS OF REFERENCE
4. SQUADRON FIRE ORDERS
5. RFCA ASBESTOS RECORDS / REPORTS
6. H&S CORRESPONDENCE / UPDATES
INSPECTIONS & ACCIDENT REPORTING
7. FREQUENCY OF INSPECTION AND ASSESSMENT REVIEW CHECKLIST
8. SQUADRON HEALTH AND SAFETY INSPECTIONS – MONTHLY CHECKLIST
9. 6 MONTHLY ROUTINE WING STAFF INSPECTIONS
10. REGISTER OF ELECTRICAL EQUIPMENT
11. GUIDANCE NOTES ON VISUAL INSPECTION AND PORTABLE ELECTRICAL APPLIANCES
12. ACCIDENT REGISTER (ALTERNATIVELY RECORD IN HSE ACCIDENT BOOK – BI510)
13. ACCIDENT REPORTING – MOD F492
14. RIDDOR FORM
15. ACCIDENT INVESTIGATION
H & S TRAINING RECORDS
16. FIRE PRACTICE REGISTER (ALTERNATIVELY RECORD IN SQN FSMP)
17. TRAINING COURSES / QUALIFICATIONS (COPY OF CERTIFICATES)
18. STAFF H&S & ENVIRONMENT AWARENESS / REFRESHER TRAINING RECORD (CD ROM)
RISK ASSESSMENTS
19. REGISTER OF SQUADRON RISK ASSESSMENTS (EXCLUDING ADV TRG RA’s)
20. RISK ASSESSMENT – ACCOMMODATION AND SURROUNDS
21. HQAC GENERIC RISK ASSESSMENTS (PRINTED FROM ENCLOSED CD-ROM)
22. SQUADRON RISK ASSESSMENTS (ALTERNATIVELY RECORD IN SEPARATE FOLDER)
23. COSHH ASSESSMENTS
REFERENCE MEDIA
24. CD-ROM STORAGE ;
a. HQAC H&S & ENVIRONMENT TRAINING
b. S&E MIDS WING H&S INFORMATION
c. SQN H&S BINDER (ELECTRONIC COPY)
Electronic copies of all documents within the binder were issued to all Squadrons on the CD-Rom enclosed in section 24 of the binder.
The binder should be used in conjunction with other existing Squadron health & safety documents e.g. Squadron Fire Safety Management Plan, RFCA Asbestos Reports, HSE Accident Book etc. Section 24 allows storage of all current health & safety CD-Roms, for which Squadrons have been previously issued. For ease of management, Squadron risk assessments may be stored in a separate folder, however a master register is to be kept within the H&S Binder (section 19).
All Squadron health & safety related information must be retained for a minimum of 3 years (5 years in the case of accident related information).
